Tag Archive: case

Jul
12

Google Notebook Tip #9: “Actions” on Selected Notes

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July 12, 2006

Once you have learned to select one or more notes, you can perform several actions. Read on to see what special actions Google Notebook provides…

Once you have selected one or more notes, click the "Actions…" dropdown on the right side of the Google Notes screen. There are currently two actions you can perform on selected notes:

Show note details

This simply displays an additional line under each note title that displays the date that the note was created, and if the note has been changed, it displays the date it was last edited.

Delete selected item

This will delete all selected notes. Google Notebook will prompt you to confirm your deletion just in case.

That's it for the "Actions" at this time. I'll update this if Google adds additional actions.

Permanent link to this article: http://jimstips.com/google-notebook-tips/google-notebook-tip-9-actions-on-selected-notes

Jul
12

Google Notebook Tip #4: Images: Are They Permanent?

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July 12, 2006

When clipping an image from a Web page, you need to understand one important concept: Google will nicely display images that you clip, but Google does not actually store the image files in your Google Notebook. It only stores an HTML link to that image on the Web. Read on to see how to manage this, and why this is important…

Because Google only stores a link to the image on the Web, if the Web site moves or removes the image, it will no longer display in your Google Notebook. Google Notebook will display an outline of the image with a "broken image" icon in the corner as a placeholder. This is simply a side effect of the dynamic nature of the Web.

Unfortunately, there are no specific rules on the Web concerning who keeps what content, and for how long. Some images have been around for years, and will continue to be around for years. But many images come and go frequently. The reality is that any image you see today may or may not be available tomorrow.

While this may seem like a bad thing, there are cases where it could have an interesting positive effect. For example, if a Web site "rotates" images periodically, your Google Notebook will display the most recent image. For example, say you clip a page from a cartoon site that displays a different cartoon each day. As long as the image on the page is named the same, your Google Notebook will dynamically update as the site updates giving you fresh and new content every day.

As a point of note, like all Web content, just don't expect images clipped into Google Notebook to remain there permanently. If you must retain an image permanently, I suggest saving the image locally and then uploading it to a more permanent archive such as Flickr or Google's Picasa Web, or to your own Web site. You could then clip THAT image, and it will remain permanent in your Google Notebook. Just don't get stung by a false sense of permanency when dealing with any Web content.

Note: This only affects images–Web site text is stored locally in your Google Notebook and is fully editable.

Permanent link to this article: http://jimstips.com/google-notebook-tips/google-notebook-tip-4-images-are-they-permanent

Jul
12

Google Notebook Tip #1: What is Google Notebook?

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July 12, 2006

Google Labs has released their new Google Notebook application which is a simple, online repository for storing notes, images, and "clips" of Web pages. With its optional browser extensions (for Internet Explorer and Firefox only for now) you can seamlessly add content to your Google Notebook while surfing the Web. Read on for some details on what Google Notebook is, what you can do with it, and how to get started…

What is Google Notebook?

Google Notebook is a Web-based application that lets you enter and manage notes. While that may sound simple, (and it is) it is a powerful and handy tool to let you store and manage countless bits of content that is easily accessible whenever you have Web access.

To better understand Google Notebook, think of the Google Notebook screen as a bookshelf. On that bookshelf, you can store one or more Notebooks, and within each Notebook, you can store one or more Notes. Notes can contain simple text content to complex Web page clippings. Notes can be ordered by moving them around, and they can be categorized by creating Section Headings. What content you include in your notes is completely up to you, as is how you organize your notes.

In later tips, I'll be discussing some simple operations such as selecting and moving Notes, how to clip Web pages, and some simple navigation and management operations. I'll also be including some tips on how to organize and make the most of your notes.

So, what's it good for?

Let's start with a short list of some things you can do with Google Notebook:

·    Store recipes
·    Store school notes
·    Create online shopping lists
·    Create a repository of your favorite movies
·    Plan a trip
·    Maintain a list of your favorite Web sites
·    Keep a journal
·    Write a book

This list is obviously not exhaustive–you are really only limited by your imagination. Just play around with it, and ideas should come to you!

But Google Notebook does have some limitations. Here is a list of some things that you cannot do with Google Notebook:

·    Store "objects" like programs, MP3 files, or standalone images
Google Notebook is not a file repository–it is a notebook. For storing things like programs and MP3 files, you will have to use other online storage options. For digital photos, check out Google's Picasa Web, a really nice photo album application that integrates with Google's Picasa2 Desktop application. It's at: http://picasaweb.google.com

·    Print individual notes
I do have a workaround for this, but by default, you can only print entire notebooks.

·    Make notebooks semi-private
A notebook is either private (viewable only through your Google account) or public (accessible to anyone.) There is no facility to restrict viewing Notebooks to specific users.

·    Email Notes or Notebooks
There is currently no facility to email your notes or notebooks. The best you could do is to make a Notebook public and then email the URL. Just remember that a Public Notebook is viewable by anyone.

·    Export Notes
Short of copying and pasting notes into another application, there is currently no facility to export notes. You could, however, select the "Print notebook" from the "Actions…" dropdown, to create a nicely formatted HTML page which you could save locally and than edit it using your favorite HTML editor.

Again, this list is not exhaustive. The Google developers continually work to improve all of their offerings, so I would bet that in the future, you will see refinements and additional features worked into Google Notebook. My recommendation is if you have suggestions for new features, feature changes, or to report bugs, go to the Google Notebook support page located at: http://www.google.com/support/notebook and log your request. Google will obviously not include every suggestion into Google Notebook, but they are noted for listening to their user base, so unless you voice your feedback, they won't know what you want!

How do I get started?

Point your Web browser at http://google.com/notebook and follow the instructions. IN short order, you will be ready to create new notes! But first, you have to complete a couple steps:

First, you must have a Google account in order to use Google Notebook. This provides authentication to keep notes private. If you already have a Gmail account, you are good to go. If not, just follow the instructions to create a new account.

The browser extension. Google wants you to install a browser extension in order to more efficiently create and manage notes, but this is optional. If you want to use the extension, by all means, download and use it. The extension works very well, and makes adding Web clippings a snap. I'll be posting a tip detailing its features and functions.

But for now, we want to skip this, so when you are prompted to download the extension, just look for the "Continue to your notebooks »" link and click on it. This will bypass the browser extension download and take you directly to your Notebooks. This is also useful for those times when you are using a public-access terminal. In that case, you won't want to install the extension (and probably won't have permission to do so) because you don't want your personal information to be tied to that device.

You should now be looking at the Google Notebook screen! Click on the "Add note" button, and you are on your way to creating and managing notes! I'll be posting more details about the functions and features of Google Notebook, so stay tuned for more Google Notebook tips and tricks!

Two Points Of Caution

Like any Web-based service, Google Notes is not necessarily a completely secure repository. My suggestion is that if you have sensitive information, you would probably be wise not to store it on Google Notes. This is not to say that Google takes security lightly–far from it. Just assume that anything stored online, especially if it is unencrypted, is simply not secure.

Second, please remember that, as with all online applications, many of Google's applications are still under development, and as such may occasionally be prone to bugs or problems. I recommend that you not store critical or irreplaceable information online unless you also have an alternate online or offline backup. Committing irreplaceable information to an online service–especially one still in development–is asking for problems.

Permanent link to this article: http://jimstips.com/google-notebook-tips/google-notebook-tip-1-what-is-google-notebook

May
02

Gmail Tip #50: Changing Subject Text When Replying or Forwarding

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May 2, 2006

Sometimes, you want to reply to or forward a message, but the Subject text is either annoyingly mangled, or simply unclear. Wouldn’t it be nice to be able to clean up the Subject text to make it a bit cleaner? Read on to learn how to simply edit a message’s Subject text….

When composing a message, click on the "Edit Subject" link just above the editor toolbar. This opens an editable Subject text field. Make any changes you want here. When your message is sent and saved, the new Subject text will be used.

One point of note in doing this is that Gmail maintains conversations (grouped messages) by their Subject text, so altering the Subject text while composing a message will "break" that conversation, creating two conversations, one for each Subject. While this may be desirable in some cases, it may be unexpected if you don’t remember how Gmail handles conversations.

Also note that you can only edit the Subject text of messages while you are composing it. You cannot edit the Subject text of an existing message.

Permanent link to this article: http://jimstips.com/gmail-tips/gmail-tip-50-changing-subject-text-when-replying-or-forwarding

Apr
19

PDAs: Palm Z22 Review

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April 19, 2006

I’ve been trying to simplify my life, and one area is in my use of PDAs. I realized that my PDA use tends to have more to do with tweaking and trying to make the device work better than actually using it as a productivity tool. (See my article "PDAs: Back To The Basics".)

So, after some pondering and research, I decided to "step down" to a Palm Z22 PDA. After a couple weeks of use, I have to say that I just love it! No, it’s not feature-packed like other high-end PDAs on the market–in fact, it’s much simpler in design and function. But that was my goal: to simplify. Read on for a review of this fine PDA….

In my "PDAs: Back To The Basics" article, I explained the benefits of the slimmed-down Z22 PDA, but here, I’m going to get into more of the technical details, including features (or lack thereof), what I dislike, and what I like about the Z22. I’m also going to detail the applications that I have installed. Hopefully, you will come to appreciate its simplicity.

The Palm Z22 is Palm’s latest entry-level PDA offering targeted at those who have never used PDAs. But I contend that its usefulness is not limited to the PDA novice. While it is definitely not feature-packed like Palm’s latest Tungsten TX, or LifeDrive, it captures the simplicity of Palm’s original PDA concepts with some nice 21st century enhancements. And at under $100.00, you get decent features that won’t break the bank.

OK, let’s get to some specifics….

{mosimage} 

Construction

The Z22′s case construction is all plastic. Most recent PDAs tend to be mostly metal-cased, so I was a bit unsure about this. It does, however, appear to be very sturdy. After flexing and squeezing it a bit, it seems to be solid. In looks, it looks somewhat like an iPOD from the front with a sleek, smooth white face. giving it a very modern look. The back is a semi-clear blue plastic reminiscent of the iMac. Its design is very curvy, and it fits in the hand nicely. It’s sturdier than I expected for such a low-priced PDA.

On the top is a sub-mini USB connector for HotSyncing, and a holder for the stylus.

On the back is a reset button that is flush to the back surface that is large enough for the stylus tip–no more bent paperclips!

Buttons

The buttons are large and flush to the face of the Z22 with small depressions making it easy to feel. The 5-way navigator pad is a round ring with a select button in the middle. Overall, the buttons feels very good, and there are responsive.

Of significant note is that Palm reduced the number of buttons on the Z22 from most other models. There is a power button, 2 hard application buttons (set to launch the Calendar and Contacts apps, but user-configurable) and the 5-way nav pad…that’s it. If you rely on more buttons, you will be disappointed. However, I did find an excellent workaround in the Hi-Launcher application. See below for details. The limited number of buttons actually simplifies use.

Screen Protection

Like many seasoned PDA users, I’m always concerned with the screen becoming scratched or broken, so some sort of case is definitely needed. The Z22 comes with no case or cover. I have always been partial to Belg Designs’ Leather Flip Case with Belt Clip, but it does boost the geek-rating a bit, requiring you to hang your PDA on your belt. It’s an excellent case, though. I am also partial to Proporta’s Crystal Case for the Palm T3–I simply love it, and I recommend that case in a heartbeat. UnfUnfortunatelyroporta does not offer a Crystal Case for the Z22, and I really don’t want a PDA hanging on my belt.

I discovered that Palm offers a hard, clear "Air Case" that reminds me of Proporta’s Crystal Case offerings. (See my review of the Air Case here.) The Air Case is not as robust as Proporta’s Crystal Cases, but it is still a decent case for the price of under $15.00. The combination of the Palm Z22 and the Palm Air Case really makes for a sleek, pocketable PDA that provides excellent, simple features.

Palm Air Case  Z22 in the Air Case 
 {mosimage}  {mosimage}

Palm does include a thin screen protector that will help prevent scratching. It sticks to the screen, and is easily removable and replaceable.

Size

Wow…this sucker is small! The Z22 makes other Palm PDAs seem huge by comparison, yet it fits my hand nicely, and is easy to hold. For a size comparison (at least the screen anyway) a look at the included Screen Protector: compare the outline of the Z22 to the rest, and yes, it is Palm’s smallest yet. This kind of takes me back to the Palm V days with its sleek lines, slim form factor, and small size. The size of the Z22 certainly doesn’t disappoint–in fact, it’s one of its assets.

But what did palm pack into the minuscule Z22? Surprisingly, a lot….

Memory

Compared to most other PDAs, the Z22′s 20MB of memory seems minuscule. While it has been a challenge to decide which applications are "necessary" and which are not, it turns out that 20MB really provides lots of space with room to spare. It is so easy to fill it up, (especially if you have amassed hundreds of Palm applications over a decade!) but the challenge was to decide what’s important and what’s not, so eventually, I installed those applications and data files that I really needed. It left me with over 3.5MB of free space! (I’ll detail this later on in this article.)

Screen

OK, this could be the Achilles heel of the Z22 for some people. First, understand that I’m VERY used to Hi-resolution devices, so "stepping back" to a 160×160 screen was very difficult at first. But you know, it really isn’t that bad. Most PalmOS applications are written to accommodate a standard 160×160 screen, so most applications run and look just fine.

That said, there are some notable incompatibilities. The big ones for me is Mobi-Systems’ Mobile Office Pro and AstraWare’s Bejeweled 2. They are designed for high-resolution screens only, and that’s that. So I’m back to using Documents To Go and Bejeweled. While it is disappointing given my investment in both, this is not a major issue considering my stated goal of simplicity.

The next issue is "color bleeding". Colors have a tendency to bleed a bit displaying visible lines of color extending down the screen. I guess the good news is that this is only really noticeable on screens that have lots of color elements. Most productivity applications where the majority of screen information is text, it’s notnoticeablee. It would be nice however, if the screen did not do this. Sure, I would really like to see a high-resolution screen on the Z22 form factor, but given my simplicity goals, it’s turning out to be not really necessary.

Finally, the Z22′s screen is virtually unreadable in sunlight. I really wish it had a screen that would be more visible in sunlight (and South Carolina sun is b-r-i-g-h-t!) Of course, the Z22 isn’t the only LCD-equipped consumer device that’s unreadable in the sun.

Speed

The Z22′s 200MHz processor is pretty peppy. I only notice "lag" when moving from one application to another, and mostly when launching an application that hasn’t been launched in a while. This is a departure from Palm’s very typically snappy application switching. My guess is that the Z22 is caching applications, and if the application you want to run isn’t cached, then there’s a slight "load lag". This, no doubt, likely has more to do with the Z22′s use of NVRAM than with the processor itself.

It is a bit unnerving just seeing a blank white screen for several seconds before app displays, but for most
people, this won’t be that noticeable. The Z22 ran all applications I have thrown at it quickly. After using other high-end Palm PDAs, the Z22 isnoticeablyy slower on some counts, but overall, it doesn’t make you wait.

Installed Applications:

Below is a list of the applications that I currently have installed. This provides me with the "essential" applications and data I need, along with some minor superfluous applications, (I know, I know, simplicity, Jim….) All that leaves me with just over 3MB of free memory space. I had to really strip things down to get to this point, but then again, that was my goal. I simply kept asking myself, "Do I truly need this application"? I could still remove some, but for now, I’m satisfied.

Stock PIM apps
I decided to forgo all third-party PIM replacements (with one exception), specifically Pimlico Software’s DateBK5. This is an excellent application, and its features are rich, but I want to give the stock PIM applications a chance, hoping that they will work well for me. So far, I’m finding them to be robust and effective, especially the Calendar app.

LifeBalance
This is the one exception as a third-party PIM replacement app that I’m demoing. LifeBalance is a very interesting application. When I first tried it, I simply didn’t get it, so I dismissed it. But since understanding David Allen’s "Getting Things Done" concepts, I get it, and I find it to be invaluable. LifeBalance’s design is, in my opinion, how Palm’s Tasks app should be. LifeBalance is a simple, yet effective way of managing lots of "Next Actions" and "Contexts". Its implementation is very well thought-out, and I think I’ll put this to good use.

 {mosimage}

mNotes
This is an essential application for syncing my Palm with Lotus Notes at work.

ZLauncher
ZLauncher has a large footprint, but it’s what I’m used to, and I have always loved this launcher. Zlauncher is a complex application launcher, but it can be configured down to a quite minimal, simple form. It’s also nice to know that there are a number of features (like a File Manager) under the hood should I need them. 		{mosimage} 

 

Hi-Launcher
Hi-Launcher is an application that I purchased long, long ago, and until recently really had no use for. But after installing it on my Z22, I find it to be completely invaluable! Hi-Launcher easily makes up for the reduced number of hard buttons on the Z22. I configured it to "trigger" when I press the hard Contacts button. It pops up a concise list of my favorite and recent applications. It’s fully navigable with the 5-way nav pad, so no stylus is ever needed. I highly recommend this application for Z22 all users! 		{mosimage} 

 

Palm’s Calculator
This simple included calculator has a lot of nice, hidden functions…if you know how to find them. I had no idea that you could enable an Advanced mode through the Options menu! The advanced mode adds decent math, finance, statistics, and conversion functions that most people should find very usable. Unless you have specialized needs, there’s really no need for any third-party calculators. 		{mosimage} 

 

MyBible
MyBible is an excellent Bible reference application that works very well on the Z22. I installed the KJV and Life Application Notes files. This took up a HUGE amount of space–over 9MB–but it is important to me to have this. Book access is quick, especially with the 5-way nav pad, and searches are as fast as any Palm PDA model. 		{mosimage} 

 

HandStory
I find HandStory to be the easiest and quickest way to get text data into my Palm. My method may be a kludge, but it works very well and very quickly for me: Copy any text from any source, paste it into the UltraEdit text editor, clean it up as needed, copy the text, and convert using HandStory to a Palm DOC file which auto-installs on next HotSync. It’s fast & simple, and the reader app is top-notch. (One caveat: Handstory is not 100% 5-way nav compatible in its list screen.) 		{mosimage} 

 

Frotz
OK, this is completely superfluous, but I admit it: I love to poke around in Zork 1, 2, and 3! Frotz lets you play old Infocom text adventure games. Yes, this really dates me, but sometimes, gamies in the mind are more exciting than gamies seen with the eyes.		 {mosimage} 

 

Klondike
Everyone has to have a portable card game, and this version of Klondike has been my favorite for many years. This version of Klondike is rock solid, and is very configurable. Yes, there are other card programs with many more gamies, but this is simple and fun!		 {mosimage} 

 

Monopoly
Capitalism on a Zen device! What more can I say? Well, I can say that Monopoly plays well on the Z22. The colors are great, game play is quick, and it’s lots of fun.		 {mosimage} 

 

SuLite One
Yes, I too caught the Sudoku bug. SuLite One is a great, free Sudoku implementation that is surprisingly configurable. It’s great for burning time (when it’s appropriate, of course!) and it’s very playable on a 160×160 screen.		 {mosimage} 

 

PixMarker
I love to doodle, and PixMakrer is my favorite doodling app for the Palm. Though I have to admit that I really miss the larger, hi-resolution screen for this one. 		{mosimage} 

 

Things I Don’t Like

OK, those are the technical points about the Z22. Here are some things that I do not like about the Z22. None are deal-breakers for me, but they may be for some.

Brightness/Contrast Setting
When you reset the Z22 (either by selecting a software reset from an app like ZLauncher or pressing the reset button on the back) the screen brightness and contrast revert to factory defaults. This might be desirable for some, but I find it annoying. Of course, the reality is that we shouldn’t have to reset that often…

Sound Volume
Sound on the Z22 is not as loud as I would like it to be. Its alarm is not that loud, though I can hear it–probably due to a decade of familiarity with the standard Palm alarm sound. I really wish it would be louder. Aren’t alarms supposed to be annoying–enough to
actually get your attention?

Older Security Screens
Come on, Palm. You’ve produced countless incarnations of the PalmOS, and yet the Z22 doesn’t have the nice PIN-pad security screen that the Tungsten T3′s security update provides. The Z22′s security screen is a big step backward requiring a stylus for entry. How tough could it have been to implement something a bit more modern?

I’m demoing the AppLock program, and it looks really slick, yet simple to at least provide application locking with easy key entry. Yes, there are other Palm security suites out there, but for simplicity, AppLock seems to be just what I need. Check it out!

Screen
As mentioned above, the screen could be better. Some have complained about getting headaches after looking at it for a long time, but fortunately this hasn’t been an issue for me. A crisper, high-resolution screen that is viewable in the sunlight would be an nice upgrade.

Things I like about the Z22

Now for the good stuff. There are lots of things about the Z22 that i really like.

Battery life
So far, battery life is excellent. It very well might be measured in weeks as opposed to hours. In agreement with another review that I read, the short time connected to my PC via its USB cable during a HotSync (maybe 10-15 minutes) seems to be more than enough to "top off" the battery to full charge. This is a huge boon in that I no longer have to worry about battery life. With regular use, it looks like the batter will last much longer than most modern models.

Brightness/Contrast Setting
While I listed this as a negative, one positive point is that the brightness setting has a simple 2-level setting: Low and High. I find the High setting to be perfect for normal daytime use, and the Low setting great at night in low light conditions. Do we really need the granular brightness control of other models?

Calendar
The Calendar application now has a nice Agenda view. It’s not as configurable as say, DateBk6, but it certainly works well, presenting upcoming appointments and tasks. It’s uncluttered, and very effective fitting in with my simplicity goals.

One-Handed Navigation
Being able to navigate an application without having to pull out a stylus is very nice. Either I never really noticed it, or it just wasn’t as robust, but no other PalmOS PDA I have ever owned had the depth of really decent 5-way navigator integration like the Z22 has. I can navigate almost any application with just the 5-way navigator pad, and it’s intuitive. It works very well with all the stock apps, and most third-party apps I have tried. Major kudos to Palm for getting this right!

USB HotSync Cable
My first reaction to this was "Oh great, yet another HotSync connector that’s again incompatible with every other one Palm has introduced in the past." While this may be technically true, the fact that it’s a standard sub-mini USB connector means that I can HotSync with any standard sub-mini USB cable (most geeks have several lying around.) HotSyncing is quick and effortless like most Palm models. No, there isn’t a nice cradle to put it into, but then again, my Z22 should either be in my hand being used, or in my pocket so I don’t forget to take it with me. I have left other Palms in their cradles too often.

Stability
So far, the Z22 has been very solid. The only reason I’ve had to reset has been when I try to push it too far with less-than-stable applications. I did have to do a hard reset at one point, but it was my fault. I tried to install the above mentioned Security patch from the T3, and the Z22 simply didn’t like it. No file manager I tried would delete it, so I had to resort to doing a hard reset. But a simple HotSync after the hard reset restored everything back to where I needed it to be.

Conclusion

For my stated purpose of simplicity, the Z22 really can’t be beat. It is powerful enough to handle essential applications, yet it’s limitations force you to make important decisions as to just what applications are really essential. No, it’s not feature-packed, and it won’t win any awards for advanced designs, but it is what it is, and it does it well. The sleek, pocketable design, really shines.

For people who have never tried out PDAs, the Z22 is an inexpensive way to jump into the PDA world without breaking the bank. For power users who are expecting a power PDA, you will be disappointed–look elsewhere. But I believe that any user, power or otherwise, who wants to have a decent PDA while maintaining a level of simplicity, may find the Z22 to be the answer.

Permanent link to this article: http://jimstips.com/palmos-pda-tips/pdas-palm-z22-review

Apr
17

PDAs: Clear Protection For Your Z22

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April 17, 2006

I have always been a proponent of cases for PDA’s. I figure that if I spend a lot of money on the PDA, I might as well invest in a case protect it. I stumbled upon Palm’s Air Case, and though I don’t think it’s as robust as Proporta’s Crystal Cases (my cases of choice), it does the job, and the price can’t be beat. Read on for a quick review of Palm’s Air Case for the Z22….

Out of the box, the Z22 comes with no case or screen cover, so for me, finding a decent case was essential. I have been partial to the Flip Case with Clip from Bellagio Designs, and lately, I highly recommended the Crystal Case for the T3 from Proporta. I find the Crystal case to be solid, and very protective. Unfortunatly, Proporta doesn’t make a Crystal Case for the Z22, so I had to look elsewhere. I purchased Palm’s Air Case from Office Depot, and I was quite surprised by its design and function.

The Air Case is a clear plastic case that completely covers the Z22, and has a "flip" cover on the front. Conceptually, it reminds me of an old style Start Trek communicator, but clear. It has holes for the USB HotSync connector, the Stylus silo, and the Reset button on the back. Otherwise, it is a complete protective cover. The Air Case is claimed to be made of the same material from which they make safety glasses, so it should offer great protection.

 

 Palm’s Air Case The Z22 in the Air Case 
 {mosimage} {mosimage} 

The Air Case only adds a couple mm to the Z22′s overall dimensions, and adds negligible weight. It is very lightweight, yet seems to be pretty solid. I fits fairly snugly on the Z22. I say fairly snugly, because it doean’t fit quite as tightly as the Proporta Crystal case did onto my Tungstern T3. And flexing the Air Case does reveal that it is a bit flimsier than the Crystal cases, too. But it stays in place, feels good in the hand, and I am confident that the screen and body will be protected when I slip it into my front pants pocket. (I personally will never put any electronic device in my back pocket, because I feel it’s just too risky.)

Some other reviews of the Air Case have complained about its difficult-to-open flip cover. After snapping in my Z22 and closing the cover, opening it really wasn’t really that tough. It reminds my opening a CD case–it is slightly tricky at first, but once you open it once or twice, it’s simple. Same goes for the Air Case.

Another complaint in some other reviews was that the Air Case scratches easily making it harder to see the screen. Well, because none of the Z22′s buttons are accessible while the flip cover is closed, it’s highly unlikely that you will be actually using the Z22 with the flip cover closed. I find this concern to be a bit too picky. Further, I’d much rather have the Air Case scratch up than my Z22, that’s for sure! But people do have different priorities.

I did accidentally drop my Palm from about 2 feet onto a brick floor, and aside from the Air Case’s flip cover coming off, there was no scratching or damage to either the Z22 or the Air Case. (And the flip cover snapped right back on without issue.)

Overall, I think the Air Case is a great choice to provide inexpensive, solid protection for the Z22. It’s definitely not a Proporta-quality case, but then again, it’s available for under $15.00.

Permanent link to this article: http://jimstips.com/palmos-pda-tips/pdas-clear-protection-for-your-z22

Apr
17

PDAs: Back To The Basics

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April 17, 2006

A recent article on Palm247.com discussed moving to the Palm Z22 as a method of simplifying things got me thinking about just how I use my PDA. I have been reading David Allan’s book "Getting Things Done" (GTD), and it has prompted some serious pondering about the fact that so many things in my life are simply way too complicated. I’m trying to make "simplicity" my new mantra, and one area of complexity that I have noticed is my use of my Palm PDA. Read on to see how I have simplified by PDA use by embracing a more simple PDA …

I am a long-time user and proponent of PDAs with my first being a Casio "Zoomer" PDA way back in 1993.

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The Casio Zoomer was an amazing PDA that was unfortunatly overshadowed by the Apple Newton’s popularity. Interestingly, the Zoomer had an optional version of the Graffiti handwriting recognition software which was later incorporated into all PalmOS devices.

In 1996, I next purchased Palm’s original Pilot 1000 sold by US Robotics:

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"In the day" the Pilot 1000 was a stunning, amazing device. Its power through simplicity reigned through quite a number of succeeding Palm’s models. But then something happened: feature overload. Along came color screens, expansion slots, MP3 playback, photo and video capture, video playback, Bluetooth, WiFi, phone integration, internal hard drives…the list goes on.

I then progressed through these PDA’s:

Palm iii Palm Vx Sony NX70V
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Palm Tungsten T3 Palm Tungsten C
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While the added features are certainly high on the cool scale, I consistently find that I’m simply not using most of these extended features. Some features are certainly quite useful, (I find a nice color screen to be nuch more readable than the original monochrome screens) but I find that most are simply not "essentials", and I never use them.

So this got me thinking about what features do I really need, and what features are just "fluff" that serve as nothing but distractions? And that’s important to me, because I find myself very easily distracted "by the device" instead of actually productively "using the device." In trying to achieve more simplicity, I decided to choose a device that would provide the functions I need while providing few extras so as not to be distracted from real productivity. So, I decided to take the plunge and convert from the gee-wiz, feature-laden Palm Tungsten T3 to Palm’s latest "entry level model", the Z22.

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So far, I have no regrets!

I’m not going to review the Z22 here–I’m covering that in greater depth in another article–but I am going to explain how some of the Z22′s features (or lack thereof!) are turning out to be very useful and productive.

Size

The first item of note is the Z22′s size. Wow! This is the smallest PalmOS PDA (save the wristwatch version) and I really find it stunning. Everything is proportioned nicely, and it looks very slick (kind of "iPod-ish".) It fits in my hands very well, and it is very front-pocketable. The simple fact that I can easily pocket the Z22 means that I’m more likely to have it with me, and I’ll be more likely to use it productively. While I was never ashamed of proudly sporting a large, belt-clipped PDA, being able to comfortably pocket the Z22 certainly draws less attention, and really reduces the overall Geek Factor.

Memory

The next item of note is the Z22′s limited memory. While 20MB can certainly hold a lot of data, coming down from a T3 with 58MB of space and my added 256MB SD card was difficult. The Z22′s 20MB seemed, at first glance, paltry. But let’s remember my goal: Simplicity. Over the last decade, I have amassed a large collection of PalmOS applications, so this presented an excellent opportunity to re-assess just what applications would be useful, productive, and non-distracting. The end result is that I now have all of the applications and data that I need with over 3MB free space to spare! I’ll detail my setup below….

Screen

The final item of note is the Z22′s screen. After owning several high-resolution PalmOS PDAs, I thought that reverting back to a 160×160 screen would be huge step backward. It turns out that I was dead wrong. The colors render just fine, and I can very easily view all the information I need to view in any of the installed applications without any problems. No, I won’t be showing off high-resolution photos or videos, but remember the goal of simplicity. I simply don’t a high-resolution screen to be productive with it. My only real complaint is that there is some "bleeding" on the screen, and text is definitely not as sharp as a high-resolution screen, but it is very functional, and surprisingly pleasing to look at.

As a side note, I do want to address PDA "protection". Out of the box, the Z22 comes with no case or screen cover. I’ve always been a proponent of PDA cases, so I purchased Palm’s Air Case. The Air Case is a clear plastic case that completely covers the Z22, and has a "flip" cover on the front. It’s made of the same material from which they make safety glasses, so it offers great protection, especially when in your pocket. You can read a more detailed review of the Air Case <>. This combination really can’t be beat for form and function.

Applications

So what do I have installed? Remember that my goal was to strip back all of the superfluous stuff that caused me distractions and prevented me from being really productive with my PDA. So, I assessed that I had, and came up with the following list of applications that I find to be functional and useful:

ZLauncher
(Zhangzhe Technology)
While this application could go somewhat against the "simplicity" concept because of its actual complexity, it provides form and function that I really like, and it integrates some essential tools that I find indispensible (notably, file management.) Its rich feature set, though complex, can be tailored down to a fairly minimal view that is functional, pleasing, and doesn’t distract.

Hi-Launcher
(RNS::)
I purchased this popup launcher long, long ago and haven’t used in a while, but on the Z22, I’m finding it to be invaluable! I assigned it to "trigger" when pressing the Contacts (right) hard button, so I now have one-touch access to my most-used apps. No more fumbling with the stylus to launch a quickly-needed app. This really more than makes up for the limited number of hard buttons on the Z22. Regardless of what launcher app you use, I highly recommend this one! UPDATE: This is an essential. I use it daily, and it has proven to be a true gem of an application!

PIM
(Palm)
Surprisingly, I find the native PIM applocations to be exceptionally useful. I have been a long-time user and proponent of Pimlico Software’s DateBk, but I find that the installed PIM applications have evolved into surprisingly robust applications that do almost all I need. For example, the Calendar’s "Agenda" view provides an at-a-glance list of upcoming appointments and pending Tasks which, though concise, looks great on the 160×160 screen.

LifeBalance
(LlamaGraphics)
This is a very interesting application that I am demoing. When I first looked at this program, it was confusing and not very useful to me–I just didn’t get it. But after finally understanding the GTD methods, this application makes total sense. In fact, its execution is really how Palm’s Tasks application should work. I’m still demoing it, so we’ll see where I go with it long-term….UPDATE: I find that though LifeBalance is an excellent application (and I really wish some of its functionality could be rolled into Palm’s PIM) I I reverted to using Tasks and Memos to handle things. The main reason is synchronizing: Having everything sync with Lotus Notes or Outlook keeps things consolidated and simple. Having to maintain data in yet another Windows application reduces my productivity.
.

MyBible
(Laridian)
I installed the KJV and Life Application Notes files, and they take up a HUGE amount of space–over 9MB! But, it is important to me to have this, so I’m willing to devote the space.

mNotes
(Common Time)
mNotes is essential for syncing the Z22 with Lotus Notes at work. For Outlook users, other excellent solutions exist.

Note Studio
(Dogmelon)
I am demoing this application to see if it will be useful for me for taking and maintaining notes. It provides a simple interface with a Wiki-like structure that could me manage notes efficiently. It’s kinda pricy, but its power through simplicity might prove very userful. UPDATE: I decided that maintaining memos works just fine. Though I do Wish that Memos had wiki-like links, in trying to simplify, it’s a level of complexity that I simply don’t find useful at this time.

Other Applications
I also have several other useful applications and some small games to kill time when I’m waiting in a line or trying to fall asleep. (Come on, you have to have some diversion!)

The Benefits

I find two main "features" that will benefit me in moving to the Z22: Design limitiations and size. Accepting the imposed design limitations has made me re-think how I use a PDA. It’s no longer the photo-displaying, video-playing, information grabbing, gameing, wireless data repository behemoth that I used to have. It’s now a lean productivity device that I can use and trust. And because the Z22 is so easily pocketable and easy to use, I’ll have it with me all the time, and I’ll be more likely to use it.

I am hoping that combining these benefits will give me a device that I can truely consider to be my "trusted place" to keep my thoughts, ideas, tasks, actions, etc. You see, one of the key GTD concepts is to get all of that "stuff" you constantly think about, dwell on, and juggle around in your head, out of your head and into a "trusted place" so that you don’t have to waste time and effort keeping track of it all. For me, a solid, simple PDA just might be the technical solution I have been looking for. Of course, being successful with GTD concepts means understanding that the solution is never in the divice or method itself, but how you implement and actually use it.

Conclusion

While I cannot say that the Z22 is the solution to simplification, I can say that in moving to the Z22, my PDA use has become simpler and easier–and I like it. I believe that "power users" should take a step back from time to time to assess just what they really use in their PDAs. I think they would be surprised at what is useful and what is not. And at under $100.00, it’s not that steep a price to pay to try out a Z22.

Update: 2006-04-18

I received an email from Mike Rohde of rohdesign.com , and it seems that moving back to more simpler PDAs just may be a new trend! Check out Mike’s article about how he transitioned from a lost Zire 72 to a Sony Clie N610C.

If anyone has any stories of their own about intentionally moving to simpler PDAs, let em know, and I’ll add a link here to your article!

Update: 2006-12-11

I’m really liking the Z22, and I find that I’m simply not craving the bells and whistles I used to have. Yes, there are times when I miss my Clie’s camera. Yes, I sometimes miss the Tungsten C’s keyboard. Yes, I miss the SD card memory expansion. And yes, I do wish it had a high-resolution screen. But you know, the Z22 really gives me what I need, and I don’t find its simplicity limiting. And I’m still amazed by its excellent pocketablilty.

Permanent link to this article: http://jimstips.com/palmos-pda-tips/pdas-back-to-the-basics

Apr
14

Google Calendar – A Quick Tour

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April 14, 2006

Google’s new Calendar service is very interesting not just because it has an excellent interface, but because of its depth in features right out of the starting block. With features like calendar sharing, event searching, SMS notification, and a host of other goodies, it is sure to please most from the start. Read on for my initial take of Google Calendar….

The Main Screen

Right off the bat, we see a slick, efficient, Google-esque User Interface. Its Web 2.0 functionality and AJAX design give it a feel unlike most other Web-based calendars. Here is a screenshot of what Google Calendar looks like when you first login:

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The view in the illustration is the "Week" view showing all events for the current week. The initial view can be set in Settings.

Here are some points about some specific features on the screen from the above illustration:

1. Notice in the upper left a small navigation panel containing links to Google, Gmail, and "More". In Internet Explorer, this opens into a new window, and in Firefox (depending on your Tab settings in Firefox) will open in a new Tab. There is currently no Setting to just open in the current window. This is a simple, yet nice feature that I hope gets incorporated into Gmail and all other "logged in" Google applications.

2. These Tabs let you choose from different views which are displayed below. You can choose from Day, Week, Month, Next 4 Days, and Agenda. (The "Next 4 days" view can be customized in Settings to any of 9 views ranging from Next 2 Days to Next 4 Weeks.) All views should be pretty self explanatory, with Agenda displaying upcoming events in a list format.

3. This Mini Calendar pane not only displays a month view, but is fully interactive, affecting the main view. Clicking on a specific day opens that Day in the main view. Highlighting multiple days displays those days in the main view. Clicking the arrows move between months, and clicking the month name displays the Month view. It’s very comprehensive, and easy to navigate. Clicking the "Today" button next to the tabs will always bring you back to the current day in the current view.

4. The Calendars pane displays your "main" calendar at the top. If you have created multiple calendars (more on this later) they are listed here. If you have subscribed to other calendars (again, more on this later) then these will be listed here.

5. Like Gmail, Google Calendar offers a comprehensive search function. Enter a word or phrase, and Google Calendar will search through all of your events, listing the search results in the main view. As expected, searches span all event elements, including the What, When, Where, and description content.

6. This is where Google Calendar displays the events based on the view chosen in the Tabs. Events can be dragged and dropped in most views by simply clicking and dragging them with the mouse. In most views, events can also be resized by clicking and dragging. This directly changes the event times for you.

Day view

The next screenshot illustrates the Day view:

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You can easily scroll through the day, and notice one thing: The scroller for the day is within its own frame, so when you scroll through a day, the rest of the screen elements remain fixed on the page. Nice touch.

Also notice the colors of the events. They match the colors of the calendars listed in the Calendars pane on the left. (Colors are definable an a calendar-by-calendar basis.) You see, Google Calendar can maintain multiple personal, shared, and public calendars. Clicking the checkboxes next to each calendar in the list will toggle its display in the main pane. This makes it very easy to selectively see specific calendar events, or to merge any or all calendars together to get different pictures of your available time making scheduling a snap.

For example, let’s say you have a personal calendar of events, and your wife has her personal calendar of events, and you share each other’s calendars. Each would be listed in the Calendars pane, so you could selectively toggle on or off the display of each, giving you a look at your events, your wife’s events, or both sets of events at once. When you share the calendars, you can also selectively assign the level of access from simple viewing to full maintenance, so you could, for example, add an event to your wife’s calendar or vice versa.

OK, so now say you also maintain a Work calendar, a Church calendar, and a local softball team schedule calendar that’s shared among all team members. By selectively toggling on or off the calendars in the Calendar pane, you can see the varying event displays on your terms. The possibilities are quite broad here.

Again, all events can be dragged or resized to change the event time, duration, and date. And if your event is shared, you are prompted to optionally notify others with whom you have shared the event to the updates.

Month view 

We saw the Week view in the first screenshot, so we’ll jump to the Month view:

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This displays all of the events for the current month. Clicking the left and right arrows at the top will scroll you from month to month, and clicking the "Today" button will always take you back to the current month. In the Month view, events can be dragged and dropped into other days, but they cannot be resized. Clicking on the event opens an "event balloon" displaying the event highlights with a link to further edit the event details.

Next 4 Days view (customizable) 

The next screenshot shows the "Next 4 Days" view which looks a lot like the Week view, but only shows the next 4 days:

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This view can be customized in Settings to display as few as the next 2 days to as far out as the next 4 weeks. Notice that this is different from the Week and Month views in that it shows what’s coming up as opposed to what was also in the past in the current week or month.

Agenda view 

The last "view" is the Agenda view:

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This displays all upcoming events in a nice list format. Clicking a listed event’s date will open that Day view. Clicking its time (or solid bar in the case of all-day events) or event subject will expand the event in the list showing additional event details with links to further edit the event.

Settings

The General tab lets you tailor all sorts of calendar- and event-specific settings:

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The Calendars tab displays all of your personal, shared, and subscribed calendars:

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The Notifications tab lets you configure how Google Calendar will notify you of an event:

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You can specify the frequency, and the method of notification for several notification types. If you have a Cell phone, you can optionally configure SMS notifications.

The Import Calendar tab lets you import calendar data from other sources:

{mosimage}

I will be detailing the Import process in another article.

So that’s a quick tour of Google Calendar. There are lots more features and functions that I will cover in other articles….

Permanent link to this article: http://jimstips.com/google-calendar-tips/google-calendar-a-quick-tour

Dec
23

Gmail Tip #45: Backing Up Your Gmail Account

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December 23, 2005

Gmail is an excellent service, but I sometimes get concerned about the security of keeping all my messages in one place. It’s not a "privacy" concern, but a "data integrity" concern: If my Gmail account somehow gets corrupted or blown away, I don’t have anything to fall back on…until now. By simply using Gmail’s POP3 access, you can download your entire account for offline storage! Read on for some instructions and Tips inspired by "Edwin" and "Zavie" on backing up your entire Gmail account…

The thought of the possibility of losing over 3500 messages certinaly doesn’t sit well with me, so I decided to investigate Gmail’s POP Mail account options. By better understanding just how it works, you can leverage it to backup your entire Gmail account, and maintain that backup on an ongoing basis. I use the Gmail’s Web interface exclusively because I like the flexibility of being able to access Gmail from wherever I am. But setting up an email client to automatically download any new email permits me to retain the Web access I love while maintaining a backup repository locally.

The first things to do are to activate Gmail’s POP Download feature, and configure your POP3 email client to work with Gmail. See Gmail Tip #44: Using An Email Client for details.

This Tip has some repeated elements of that Tip, but it looks at using POP access from a different angle: Backups.

Here’s the key to this Tip: In order to download ALL email from your account when you initiate a Send/Receive on your email client, you need to reset Gmail’s POP settings. In Gmail’s "Forwarding and POP" settings page, select the "Enable POP for all mail (even mail that’s already been downloaded)" option and click the Save Changes button. This ensures that when you do your first download, ALL email will be sent.

If you have previoualy enabled POP Email, select the "Disable POP" and click the Save Changes button, and then re-select the "Enable POP for all mail (even mail that’s already been downloaded)" option, and click the Save Changes button. This will reset Gmail’s POP settings so that ALL email gets delivered via POP.

Please be aware of a few potential issues:

1. If you already have POP access enabled, resetting the account will re-download EVERYTHING, so you may end up with duplicates. Move any existing messages in your email client to a backup folder prior to resetting Gmail and downloading everyting.
 
2. If you are setting up yout email client for the first time and want to retain the email on Gmail’s server, be sure that the setting "Delete email from server" in the Account setting is UNCHECKED, otherwise the email will be deleted from Gmail after it is downloaded.
 
3. When I initiated a Send/Receive session in both Outlook 2003 and Thunderbird (I didn’t try Outlook Express) it only downloaded about 300-400 messages. Initiating another Send/Receive session downloaded another block of 300-400 messages. With over 3500 messages, I had to initiate about a dozen Send/Receive sessions, but when they all completed, everything downloaded. Over a broadband connection, it was quite fast.
 
4. When downloading with Outlook 2003, a number of the emails that were received had Today’s date instead of the date the email was sent. It looks like this only applied to email that I sent, but I’ll have to verify that–it was quite a few. The majority of messages, however, appear to have the proper dates. Thunderbird retained all dates properly.

Once all your Gmail messages are downloaded, your email client will be "synced" such that when you initiate additional send/receive sessions, only new email will download. To maintain the backup on an ongoing basis, just periodically initiate a send/receive session to bring in any new email. If you have a PC that is always connected to the Internet, leaving your email client running and setting your email client to auto-download any new messages will keep things always backed up locally nicely. If you use the email client as your primary method of Gmail access, then set the auto-download to something frequent like every 10 minutes. However, if you are using the email client like I do (as a backup tool) set the auto-download to initiate every few hours or just once or twice per day. In that case, you don’t need to have it download frequently, just regularly.

Again, Gmail is an excellent service, but it’s nice having the peace of mind that you can always have a backup.

Thanks to "Edwin" and "Zavie" for prompting me to look into this!

Permanent link to this article: http://jimstips.com/gmail-tips/gmail-tip-45-backing-up-your-gmail-account

Dec
23

Gmail Tip #44: Using An Email Client

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December 23, 2005

Gmail's POP3 access lets you leverage third-party Email Clients like Outlook or Thunderbird, giving you the flexibility you want. Read on to see some quick tips inspired by "Edwin" and "Zavie" on configuring and accessing Gmail's POP3 access…

POP3 email clients are common, handy tools to enable you to manage your email online or offline. Here are several examples:

1. Outlook Express
Outlook Express is included with just about every Windows installation. Setup is simple, and though its interface is basic, it works well with Gmail.

2. Outlook (various versions)
I used Outlook 2003, and it worked like a charm with Gmail. It's robust, a business standard, and you have all of Outlooks advanced features available to you. The only down side is that for the personal user, it can be expensive, either standalone or as part of Microsoft Office.

3. Thunderbird
Thunderbird is an excellent solution. It's Open Source, free, cross-platform compatible, very stable, and feature-rich. I used the "Portable Thunderbird" version because of its portability, and it worked very well. For personal users, Thunderbird has probably more features than you will ever need.

4. Other Email Clients
Just about any modern POP mail client whould work, provided ot allows SSL connections. There are numerous examples that can be found with a Google search.

In all cases, the key to setting up your email client to work with Gmail is to ensure that you can connect using a Secure SSL Connection. These settings are typically found in the client's Accounts settings screens where you must define specific ports to access Gmail's POP3 server. Gmail has an excellent Help section that details the setup for most popular POP3 email clients. This is found by clicking the "Configuration instructions" link found in the "Forward and POP" screen of Gmail's settings.

OK. To setup Gmail to allow POP3 access, click on the "Settings" link in the upper right of any Gmail page. Next, click on the "Forwarding and POP" tab. Depending on how much email you want to manage via POP, choose the appropriate selection:

1. "Enable POP for all mail"
This will let you download all messages you have in your email account as well as any new email that arrives.

2. "Enable POP only for mail that arrives from now on"
This option lets you download only new email that arrives since the time you activate the POP setting.

The second setting, "When messages are accessed with POP" lets you determine how Gmail will handle the messages you download. How you use your email client and Gmail wuill determine the setting you want:

1. "keep Gmail's copy in the Inbox"
This option will leave all new email in Gmail's Inbox with "read settings" intact. This means that regardless of when you use your email client to receive messages, Gmail's Web client settings will always remain independent. Email messages are retained in your Gmail account. If you rely mostly on the Web client and use a POP3 clinet only occasionally, then this is the setting of choice. Think of this as a "parallel" setup with messages managed on both sides.

2. "archive Gmail's copy"
This option will automatically "Archive" the message (remove it from the Inbox and retain it in Gmail's All Mail view) when you download it using your email client. This is useful when you use your email client more then Gmail's Web client. The advantage of this setting is that it leaves the message on Gmail's server as a backup. You still have full Web access should you ever want to use Gmail's Web client.

3. "trash Gmail's copy"
This option deletes the email from Gmail's server once the message is successfully downloaded to your email client. This is useful if you use an email client exclusively, and don't want any email retained on Gmail's server.

Once you have selected your appropriate settings, click the "Save Changes" button. When you fire up your configured email client and receive messages, they will be downloaded seamlessly!

One point of note: When I initiated a Send/Receive session in both Outlook 2003 and Thunderbird (I didn't try Outlook Express) it only downloaded about 300-400 messages. Initiating another Send/Receive session downloaded another block of 300-400 messages. With over 3500 messages, I had to initiate about a dozen or so Send/Receive sessions, but when they all completed, everything downloaded. Over a broadband connection, it was quite fast.

 Update:  Note that you must set up "secure POP" access for all email clients in order to access Gmail from an email client. Follow Gmail's HELP instructions foud at this URL:

http://mail.google.com/support/bin/topic.py?topic=1555

Permanent link to this article: http://jimstips.com/gmail-tips/gmail-tip-44-using-an-email-client

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